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Visitor Access

PROCEDURES FOR VISITOR ACCESS

DURING NORMAL SCHOOL HOURS
8:30-4:00
1. When a visitor comes to the school they are required to press the intercom button to be recognized by school
office staff prior to being allowed entrance to the building.
2. Once the visitor presses the intercom button, all visitors must be addressed and/or given the daily greeting for
the school. No one should be allowed access into the building without their reason for being on campus first
being determined by office staff.
3. Office staff must visually acknowledge the guest (window/monitor) to see if they recognize the person at the
door. If the visitor is not facing the camera, ask them to turn and face the camera. (suspicious conduct would
be: individuals who refuse to face the camera, persons who appear to be concealing items on their person from
camera view, if the individual is not wearing clothing appropriate for weather conditions [i.e., heavy coat in the
summer], or a person who refuses to identify his/her self or state their business at the school) If a person
displays suspicious conduct, they should NOT be allowed into the building and school administrators should be
contacted.
4. Once the visitor has been addressed/recognized by office staff, office personnel should “buzz” them into the
building and direct them to the main office.  All visitors must have prior approval from the office before receiving a pass to access the classrooms or other areas of the building.  All visitors are required to sign in and are to be given a visitor’s
pass prior to allowing access to other portions of the school building. If the visitor is given a proxy lock pass, it
should also be required that they leave their keys and identification at the school office until the proxy lock pass
is returned. Prior to a guest leaving the building, they should sign out through the office, and the office should
retrieve the visitor pass.
5. For visitor access during non-normal school hours (after school events, etc.), a staff member should be
positioned at any entrance that is left unsecured. There must also be a staff member posted at unsecured
entrances during morning intake and afternoon release.

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Published by Alison Marrs on August 27, 2016
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Cumberland County Schools
2465 Gillespie Street • Fayetteville, NC 28306
910.678.2300
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